47 jobs voor Administrative Assistant English gevonden in Brussel (1000)

Draft circular and other documents.Create survey databases, inputs data received and prepare analysis .

Fluent in English, French &/or Dutch?Then don't hesitate & apply now!Client DetailsAn international law firm located in the centre of Brussels, very accessible with public transport.

Fluent in English, French &/or Dutch?Then don't hesitate & apply now!Client DetailsAn international law firm located in the centre of Brussels, very accessible with public transport.

Book travel arrangements (hotel reservations, restaurants, flight tickets or other ways of transport,.)Schedule and coordinate meetings (prepare Power.Points, set up the meeting room, proofread documents, send out communications) Follow up of e mails and requestsOrdering of office supplies (pens, notebooks, decorations for the office,.)Support onboarding of new employees (provide access to the systems, gather personal information for our Hr team,.)

Maintain and update the association's databases, records, and filing systems..Assist with financial administration tasks, such as invoicing, expense tracking, and budget monitoring..

As a Management Assistant, your role involves facilitating the seamless functioning of the team by offering crucial administrative assistance to the lawyers.

Bedrijfsomschrijving

The client is a Belgian law firm with over 120 lawyers, prioritizing quality over size, aiming to be the preferred choice for clients seeking reliable and innovative legal solutions.They are located right next to the Brussels' central station.

Omschrijving

As Management Assistant, you provide administrative and organisational support:

• Prepare and manage invoicing procedures;
• Monitor lawyers' legal obligations, including bar requirements;
• Coordinate internal and external meetings and handle travel arrangements;
• Maintain impeccable document formatting and presentation;
• Manage calendars for our legal team;
• etc.

Responsible for the invoicing tasks.Various administrative tasks in support of the office.First point of contact for clients with questions.Administrative management.

In the heart of Brussels, a prestigious law firm is looking for a legal assistant to support the lawyers with various administrative tasks.

Client Details

The law firm is specialized in European antitrust/competition and regulatory law.With a beautiful office located close to the Central Station, this firm has a high focus on professional development and the safety and well-being of its employees.

They are urgently looking for someone to replace a person for a period of at least 1 month, might be prolonged.

Description

• Drafting, revising, and reviewing legal documents.
• Organizing schedules and calendars, arranging meetings, calls, and appointments.
• Inputting and managing expenses and invoices.
• Supporting in recording attorney timesheets.
• Handling invoicing tasks for Brussels clients.
• Arranging travel arrangements for attorneys.
• Establishing and organizing attorney files.
• Using Excel and Power.Point for various tasks and projects.

As an Administrative Assistant/Risk officer, you play an important role in the execution of the conflict of interest check with potential client, that is part of the project's set up process.

Client Details

Our client is an international company active in the consulting and audit

Description

• Analyze requests to open new accounts/create new clients
• Perform research on clients using available tools and information
• Determine if a national or international Certificate Of Insurance check is required
• Record findings in the project acceptance tool application
• Assess potential issues and respond accordingly
• Maintain and update accurate records and documentation in databases
• Provide assistance to the team and other involved parties

Do you already have experience as a Management Assistant?Do you have an excellent command in English?Apply here!

Client Details

Our client, a prestigious Financial Service with a global reputation for excellence, is currently looking for a Management Assistant to strengthen their team in Brussels.

Description

As a Management Assistant, you will have the following responsibilities:

• Provide administrative support to the team of Investment Analysts, including calendar management, travel arrangements, and meeting coordination
• Prepare and edit documents, reports, and presentations for internal and external stakeholders
• Manage correspondence, emails, and phone calls, ensuring timely and accurate responses
• Assist with special projects and initiatives as assigned by management
• Coordinate and liaise with other departments and external partners as needed

For a law firm located in the heart of Brussels (1000), we are currently looking for a Management Assistant.In this role, you will provide administrative support to two Partners and their team, who are Dutch speaking.

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing meetings dossiers
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.)
• Maintaining the filing system and the database up to date
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Providing administrative support: prepare, edit and translate documents and presentations, prepare regular reports, participate to communication tasks, archive documents, etc.

Administrative activities: dealing with payments and invoices, archiving documents, working with Share.Point and granting access, updating and maintaining the internal database.

Communication support.Meetings planning, logistics preparations, minutes sharing with staff..

For an international service company located in the heart of Brussels (1000), we are currently looking for a Management Assistant.In this role, you will provide administrative support to two Partners and their team.

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing meetings dossiers
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.)
• Maintaining the filing system and the database up to date
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Providing administrative support: prepare, edit and translate documents and presentations, prepare regular reports, participate to communication tasks, archive documents, etc.

As a growing company, Robert Walters is constantly looking for future talents to enrich our teams.

For our Head Office situated in Brussels (Ixelles), we are looking for a motivated Recruitment Assistant to support and actively participate to the further development of one of the Walters People divisions and its business.You will directly report to the Manager and work hand in hand with a team of 8 dynamic and enthusiastic consultants.

Robert Walters

Main tasks of a Recruitment Assistant:

• Help the team in day-to-day planning: booking of meetings etc.
• Assist in all administrative sides of the screening process: create candidates, plan interviews, adapt CV's, process files, update candidate files.
• Help adjust job descriptions to company format.
• Post vacancies on different job boards and ensure a correct follow-up by the consultants.
• Help set up client contracts.
• Ad hoc administrative tasks: create Power.Point, maintain database, etc.

In this position as an Office Manager, you will be responsible for the following tasks:Handle day to day administrative tasks with efficiency and precision.Assist team members with administrative needs to enhance overall productivity.Maintain a well organized and efficient office environment.Implement systems to streamline office procedures.Liaise with suppliers to ensure timely delivery of office essentials.Negotiate and manage relationships with vendors to optimize cost effectiveness.Assist in preparing materials for investor meetings and reports.Plan and coordinate internal and external events.Ensure all logistical aspects of events are executed seamlessly.

Within our Trademarks department, you will serve as an administrative assistant to the legal professionals.Beyond standard administrative duties (such as file management, classification, drafting correspondence, etc.), you will play a key role in maintaining high-level daily organizational tasks.

Client Details

Our client is a pioneering firm in the intellectual property sector, boasting across 20 offices worldwide, including locations in Belgium, China, Denmark, Hong Kong, the Netherlands, Norway, Sweden, and Switzerland.They serve a broad spectrum of clients, from local startups to global powerhouses.

Description

On a day-to-day basis, you will collaborate with one or more legal professionals, managing the administrative side of our clients' intellectual property, which includes:

• Monitoring internal and external expiration dates;
• Taking necessary actions to oversee and manage the continuation of IP rights, including the encoding of files into our databases;
• Ensuring compliance with legal requirements for maintaining rights;
• Drafting emails to clients, agents, and officials;
• Generating invoices

As a Junior Personal Assistant, you will assist different lawyers on their daily administrative tasks and have the opportunity to learn a lot from it.

Client Details

The client is an international law firm which recently opened a new office in the heart of Brussels.Specialised in EU law for competition and trade matters, they advise mainly multinational in their business within the European Union.

The law firm in full expansion is looking for a Junior Personal Assistant for the different lawyers.

Description

As a Junior Personal Assistant you will assist with a wide variety of tasks such as:

• Preparing the invoices
• Archiving and preparing files
• contacting the clients
• Travel arrangements
• Support for various Office Management needs
• .

Do you speak English and French ?Maybe also Spanish?We are looking for an Events Registrations Assistant (m/f/x) for one of our clients working in the transport sector in Brussels.. .

Meetings planning, logistics preparations, minutes sharing with staff..Support Social Investments plan and track execution..

Centralise travel tickets: online reservation, payments with company credit card, encoding CO2 information in the TRAACE software (group reporting with Finance) .Assist in organising in office client meetings for mci group Brussels .

Provide administrative support in HR administration, including assistance in recruitment processes..Assist in internal and external communication efforts, updating website, drafting newsletters and managing social media channels..

Strong organizational skills.Ability to work independently.

5. Office supplies/stationery :  ..Plan and manage travel arrangements.Proceed with accommodation group bookings. Provide full administrative support including travel arrangements and expenses reports to the General Counsel..

Nice working opportunity in a dynamic & European environment Various tasks, both administrative & interactive, which requires a professional communication and a good work structureBedrijfsomschrijvingOur client is a European company active in the beauty & healthcare sector.They produce products & services and stand for quality, transparency, and sustainability.

Have you ever dreamed of working in a prestigious company and taking on new challenges every day?Then this position is made for you!For a fast-growing human-sized yet international company headquartered in Brussels, we are currently looking for a Junior Personal Assistant.

You will support the CEO of the company with different tasks such as:

• Manage and maintain calendars, appointments and travel arrangements
• Organize meetings and events
• Manage incoming and outgoing communications as well as answer, filter and forward incoming calls
• Manage private administration for the CEO (appointments, travels, etc.)
• Receive and interact with potential incoming visitors
• Provide administrative support: prepare correspondence, edit and translate documents and presentations, maintain a filing system, etc.

Ri.S (cleaning company), Lyreco (office supplies, etc.), KONICA (printers & toners), GRÖHE (water filters & fountains), Javri (coffee machines), BIOCENO weekly fruit order, etc.

As a polyvalent Office Assistant/Receptionist you help the HR Manager by ensuring the smooth running of the office.Also, you help the HR Manager in implementing new internal collaborations with suppliers.

Client Details

Chinese start up company active in Media sector

Description

• You are in charge of the reception (not super active), you are the first point of contact for visitors
• You make sure that the meeting rooms are setted up before every meetings
• You assist in handling daily administrative document
• You are in charge of finding new service provider (suppliers for IT devices, cleaning service etc)
• You help the HR manager in anything she needs help for
• You make sure the office is running smoothly